![]() ![]() Have fun and involve everyone in the firm.Develop your paperless law office procedures and workflows.Establish your internal paperless document management process.Adopt the proper tools and technology to power your paperless office.You can also give them access to electronic file sharing, as, more likely than not, they will be excited to go paperless as well! Make The Change TodayĬhanging to a paperless system seems like a big undertaking, which it is, but following these steps will have you paper-free in no time – and we promise you the benefits of going paperless are well worth the time, effort, and expenses that it will take.4 Steps to Create a High Functioning Paperless Law Officeīy Nerino Petro Follow these 4 best practices to create a paperless law office: Once you go paperless, the last thing to do is to tell all of your clients.Įnsure that they are comfortable with the change by going over security features and benefits with them. By breaking the transition down into smaller tasks, you will stay more organized and be able to better manage your time. Set a date that you wish to have the transition completed by – that is your goal.Ĭreate a schedule so each person involved knows when they have to have the tasks they’ve been allocated completed by. You may not need to train every employee – but every employee who will have access to and will be regularly using the program must need to be comfortable doing so. Now that you’ve chosen the program you will be using from now on, it’s important to ensure that your team is properly trained in using that program. Take a look at the different programs available and the tools and benefits they offer, and even use the trial programs to see how the software functions, test it’s usability, and ensure it has the features you are looking for. You will need to choose a document management system and decide whether you will back up using hard-drives or the cloud (we suggest the cloud). Pay attention to what is most important and should be transferred to the new electronic system first and also to what is old and no longer needed and can be shred. Present them the idea, the benefits, and a plan that they can get behind.īefore you can up and transfer everything into an electronic system, you will need to know what you are going to be transferring and where it is.Ĭreate an organization system and have each department sort their paperwork based on that system – this will ensure all the paperwork remains consistent. ![]() ![]() Going paperless is going to take a lot of work – and it won’t work unless your staff is on board, supports the idea, and is willing to put in the extra effort. These 6 steps should help you get the process started and keep the transition running smoothly until you are paperless once and for all. Okay, great, we’ve convinced you – you are ready to take your firm into the realm of paperless everything. Imagine all of the trees you will be saving! The Environment – this one should be obvious, but going paperless is definitely better for our planet.Appearance – let’s be real, a nice new computer looks a lot better than stacks of old files.No longer will you have to search on end for a document you actually have 5 copies of. Waste – no more wasting paper and no more wasting time.Organization – alphabetized filing cabinets are so last year.Storage – electronic documents take up a lot less physical space than paperwork, and the cloud makes for easy access from essentially anywhere.If you still aren’t convinced, we have pooled together numerous reasons as to why you and your accounting firm will benefit from finally jumping on the digital bandwagon and ditching the stacks (upon stacks upon stacks upon stacks) of papers that is your current filing room.īasically, less paper means more efficiency – digital documents are easier to store, manage, search, and process. This makes it easier than ever before, and more than worthwhile, to make the switch from paper to paperless – and we are going to show you how your accounting firm can go paperless with our 6 steps to freedom. Thanks to a variety of new techniques and programs, accounting is just as digital as any other industry out there. Accounting is probably the last industry you envision when thinking of the tech savvy world we live in today – but in fact, technology has played a major role in transforming the traditional roles of accounting we are used to. ![]()
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